A note, not a form
Talk for two minutes, get a structured call note with tasks and dates.
100% local · GDPR-compliant without the cloud
AI for sales: your call notes are in the CRM before you drive off
In sales, the admin gets left behind because the next appointment is waiting. With SpeechToWork you spend two minutes after the call saying what was discussed. The AI sorts out the request, key details and next steps and, if you like, sends the call notes to your CRM.
- 2 mintalking instead of a form: a finished call note with tasks.
- Webhookto n8n, Make or your CRM, only to your address.
- 100 %stays on your computer. Nothing is sent to the internet.
An example
What you say. What appears.
You sayJust got off the phone with Mr Walker, he needs a new website, budget around three and a half thousand pounds, I’ll send him a quote by Friday.
In your programCall with: Mr Walker
Request: New website
Budget: approx. £3,500
☐ Me: send quote (by Friday)
Visit reports and call notes by voice
Tap the record key twice, choose “Note” in the quick menu and talk freely: who you spoke to, what it was about, what was agreed. You get a structured call note with contact, request, key details such as budget and dates, and a task list with owner and deadline.
The note is also saved as Markdown and as a structured file. You can dictate a visit report for your field sales form the same way, straight into the field.
How do call notes get into your CRM automatically?
Enter a webhook address in the settings, for example from n8n, Make or your CRM. SpeechToWork sends every call note with its fields to that address, and the automation tool creates the CRM entry. There are no other recipients: the note only goes to the address you enter yourself.
Prefer to keep it simple? Dictate straight into the notes field of Salesforce, HubSpot, Pipedrive or any other CRM. SpeechToWork types wherever your cursor is.
Replies and quotes in half the time
- Select an enquiry and say: “Reply that we can come on Tuesday.” The finished reply is on your clipboard.
- Follow-up emails as snippets: “Quote follow-up, Mr Walker, twelfth of September.”
- Record customer calls in Teams, Zoom or Meet and get minutes with tasks, without a bot joining the meeting.
- Check the tone before you send: “Does this sound too harsh?”
SpeechToWork is not a chatbot for your website. It helps the people in sales and customer service with everything they write.
Your advantage
Why SpeechToWork fits this job.
Straight into the CRM
Via webhook to n8n, Make or your CRM. Only to the address you choose.
Reply faster
Select the enquiry, say a few words, get a finished reply in the customer’s tone.
Privacy
Local means local. No compromises.
Speech recognition and the language model are installed on your PC and run there. What you dictate ends up in your program and nowhere else. How the data flow works.
No upload
Audio and text stay on your computer. There is no server listening in and no AI provider in the background.
GDPR made simple
No third party processes your dictations. So there is no data processing agreement to sign and no international transfer to assess.
Works without internet
Once installed, SpeechToWork works offline. Only the licence check needs a connection.
Use cases
12 examples for sales teams.
How SpeechToWork takes work off your hands day to day. Every example works today, locally on your computer.
Call noteTap twice, Note
After the call: a note instead of a form
CRM · Contact
Contact: Carter's Bakery · Mr Lindsay
Call note
You sayJust spoke to Mr Lindsay from Carter's Bakery, they want a new website, budget about four thousand, I'll send him a quote by Friday, he's sorting out the photos.
Call with: Mr Lindsay, Carter's Bakery
Topic: New website
Key facts: Budget approx. £4,000
☐ Me: send quote (by Friday)
☐ Mr Lindsay: sort out photos
Note saved1 task on your list
Done
- Sales and customer service
- Agencies and consultancies
- Estate agents
Call noteTap twice, Note
Call note straight into your CRM
CRM · Contact
Contact: Mrs Kelly · Kelly & Partners
Call note
You sayQuick call from Mrs Kelly, she wants the quote by Monday, budget about twelve thousand pounds.
Call with: Mrs Kelly
Topic: Quote
Budget: approx. £12,000
☐ Me: send quote (by Monday)
→ passed to your CRM
Note saved1 task on your list
Done
- Sales and customer service
- Agencies and consultancies
ReplySelect the message, hold the key
Reply to a customer enquiry
Outlook · Inbox
FromKeith Warner
SubjectBoiler check?
Hello, could you take a look at our boiler this week? Kind regards, Keith Warner
You sayReply that we can come on Tuesday and the call-out charge is 45 pounds.
ReplyDear Mr Warner,
We'd be happy to look at your boiler on Tuesday. There is a call-out charge of £45.
Kind regardsIn the clipboard · Ctrl+V
Done
- Sales and customer service
- Office and admin
- Trades and construction
Edit selected textSelect text, hold the key
Answer a complaint politely
Word · Draft.docx
Unfortunately we can no longer make that change. Could you let us know about changes a little earlier in future?
You sayMake it friendlier.
Done
- Sales and customer service
- Office and admin
DictateHold the record key
Bullet points for a quote
Word · Quote.docx
You sayConcept and design, then building five pages, and finally on-site training.
- Concept and design
- Build of five pages
- On-site training
Done
- Sales and customer service
- Agencies and consultancies
- Trades and construction
DictateHold the record key
Reply to an email while you're still reading it
Outlook · New message
Toshaw@client.co.uk
SubjectRE: Your documents
You sayHi Mrs Shaw, er, the documents have arrived, I'll get back to you by Wednesday, no, by Thursday.
Hi Mrs Shaw,
The documents have arrived. I'll get back to you by Thursday.
Done
- Office and admin
- Sales and customer service
- Management
Write a messageHold the record key
One sentence becomes a finished email
Outlook · New message
Top.hughes@hughes-build.co.uk
SubjectContracts
You sayWrite to Mr Hughes that he should sign the contracts and send them back by Friday.
Dear Mr Hughes,
Please sign the contracts and return them to us by Friday.
Kind regards
Done
- Office and admin
- Sales and customer service
- Agencies and consultancies
Summarise and askSelect text, hold the key
Too harsh? Ask before you send
Outlook · Inbox
Toaccounts@client.co.uk
SubjectOutstanding invoice 2026-117
As I have already said three times: the invoice has been overdue for two weeks.
You sayDoes this sound too harsh?
AssessmentA little sharp: “As I have already said three times” sounds accusatory.
Suggestion: The invoice has been due for two weeks. Could you please settle it by Friday?In the clipboard · Ctrl+V
Done
- Office and admin
- Sales and customer service
- Management
SnippetsSay the trigger phrase
Recurring texts on demand
Outlook · New message
Tom.palmer@palmer-ltd.co.uk
SubjectOur quote of 12 September
You sayQuote follow-up, Mr Palmer, twelfth of September.
Dear Mr Palmer,
I'm just following up on our quote of 12 September to see whether you have any questions.
Done
- Office and admin
- Sales and customer service
- Trades and construction
SnippetsSay the trigger phrase
Insert your email signature by voice
Outlook · New message
Toinfo@supplier.co.uk
SubjectDelivery received
You sayMany thanks, and insert my signature.
Many thanks!
Kind regards
Anna Webb
Webb Heating Ltd · Tel. 0161 496 0123
Done
- Office and admin
- Sales and customer service
Ask your memoryTap twice, Ask your memory
What did I promise the client?
SpeechToWork · Memory
- 12 SepEmail to Mr Walker · website quote
- 18 SepCall note Walker · phone call
- 24 SepMinutes of team meeting
You askWhat did I promise Mr Walker about the quote?
From your memoryOn 18 September you promised to update the quote by Friday: £4,800 plus VAT, with the online shop as an option.
→ Source: call note Walker, 18 SepWith source · everything stays on your computer
Done
- Office and admin
- Sales and customer service
- Management
Summarise audioDrag it in or tap twice, Audio
Capture ideas on the go
SpeechToWork · Files
- FileVoice_memo_0914.m4a · 1:12 min
Text[00:00] Idea for the quote: offer a maintenance contract at the same time.
[00:31] Call Mrs Kelly back about the appointment.Also saved as a text file
Done
- Management
- Sales and customer service
Good to know
Frequently asked questions
How can AI help in sales?
With everything that comes after the conversation: call notes, visit reports, replies, follow-up emails and meeting minutes. SpeechToWork turns what you say into finished text in seconds and structures call notes so they fit into your CRM. You spend less time on admin and more time with customers.
Which AI is best for sales teams?
One that fits into the working day without detours: hold a key, speak, done. SpeechToWork works in every program, including your CRM, and processes customer data locally on your PC. It is not designed for automated cold outreach or chatbots, but for the people who sell and write every day.
What are examples of AI in sales?
A call note after a phone call, a visit report after a customer meeting, a reply to an enquiry, a follow-up on a quote, minutes of a customer call and a summary of a long email thread. You will find all of these examples in our overview of use cases.
How do call notes get into the CRM automatically?
Through a webhook. In the settings you enter an address, for example from n8n or Make. SpeechToWork sends every call note with its fields to that address, and the tool creates the entry in your CRM. Alternatively, dictate straight into the notes field of your CRM.
How can I write field sales visit reports faster?
Talk it through straight after the appointment, in the car or at your desk. SpeechToWork turns what you say into contact, request, key details and next steps. It takes as long as you speak, and the report is ready to paste into your CRM or send to your manager.
Read on
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Coming soon
Coming soon. Then try it for 14 days.
SpeechToWork is about to launch. As soon as the first version is ready, you can download it here: one click, one file, no form.
Coming soonFor Windows 10/11 (64-bit). The download will be available here as soon as it is ready.
- All features, no payment details
- Ends automatically, nothing to cancel
- Your dictations never leave your computer, not even in the trial
Download
One installer for Windows, straight from our server.
Install
A double click is all it takes. No administrator rights needed.
Choose “Try for 14 days”
On first start: enter your name and business email, no payment method.
On first start, SpeechToWork downloads the language models once (4 to 6 GB). Already have a licence key? Enter it on first start. What is transferred in the process is explained in our privacy policy.