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SpeechToWork
100% local · GDPR-compliant without the cloud

AI for accountants that keeps client data in the firm

Queries to clients, explanations of tax letters, file notes after a call: accountants write all day, and almost everything contains client data. SpeechToWork is AI and dictation software for accountants that runs on your own PC, so not a single word leaves the practice.

Coming soon All features
Invoices and receipts on a desk
  • 0third parties see your client data. Everything is processed on your PC.
  • ≈ 1 sfrom releasing the key to finished text, measured on our test computer.
  • 100 %stays on your computer. Nothing is sent to the internet.
An example

What you say. What appears.

You sayWrite to Mrs Carter that we are still missing the March receipts for her VAT return and ask her to send them by Friday.
In your programDear Mrs Carter, We are still missing your receipts from March for the VAT return. Could you please send them to us by Friday? Kind regards

Which AI can you use with client data?

Accountants owe their clients confidentiality, and client records are personal data under UK GDPR. Cloud AI can be made safe, but it takes contracts, due diligence and clear rules about what staff may type in. The result is often a simple instruction: no client data. That rules out exactly the work where AI helps most.

SpeechToWork does its processing on the practice PC. Speech recognition and the language model are installed there, and there is no service provider who ever sees the content.

What AI takes off an accountant’s desk

  • Dictate client emails: “Write to Mrs Carter that we are still missing the March receipts for her VAT return” becomes a finished email.
  • Explain letters: frame an HMRC letter on screen and ask “What do they want, and by when?”.
  • Read receipts: supplier, number, amounts and bank details are ready as text, and every receipt is also added to a monthly list for Excel.
  • Get the terms right: add your specialist vocabulary to the dictionary once, and terms like trial balance, input VAT or self assessment are spelled correctly from then on.
  • Plain English: select a paragraph and say “simpler, for someone who isn’t an accountant”.

Alongside your accounting software, not instead of it

SpeechToWork does not replace your practice software. It types into any Windows program with a text field, including Xero, Sage, QuickBooks, Outlook or Word, and saves you the typing and wording there. No integration is needed for that.

Your advantage

Why SpeechToWork fits this job.

Confidentiality kept

Client data never leaves the practice PC. No processor for your dictations.

Receipts and letters

Read values off the screen, ask questions about a letter, keep a receipt list for Excel.

Your own vocabulary

Add accounting terms and client names to the dictionary, and they are spelled correctly every time.

Privacy

Local means local. No compromises.

Speech recognition and the language model are installed on your PC and run there. What you dictate ends up in your program and nowhere else. How the data flow works.

No upload

Audio and text stay on your computer. There is no server listening in and no AI provider in the background.

GDPR made simple

No third party processes your dictations. So there is no data processing agreement to sign and no international transfer to assess.

Works without internet

Once installed, SpeechToWork works offline. Only the licence check needs a connection.

Use cases

11 examples for accountants and bookkeepers.

How SpeechToWork takes work off your hands day to day. Every example works today, locally on your computer.

Write a messageHold the record key

Dictate a query to a client

Outlook · New message

Toharper@client.co.uk

SubjectVAT return, March quarter

You sayWrite to Mrs Harper that we're still missing the March receipts for the VAT return.

Dear Mrs Harper, For the VAT return, we are still missing your receipts from March. Could you please send them to us? Kind regards

Done

  • Accountants and bookkeeping
Ask a documentDrag it in or tap twice, Document

Check a tax calculation for differences

SpeechToWork · Document

PDFTax_calculation_2024-25.pdf6 pages

  • AmountsBalance to pay £1,863.00 [page 1]
  • DeadlinesPay by 31 January 2027 [page 1]
  • Watch out forPayments on account rise to £620 each [page 2]

You askWhat differs from the return?

Answer from the documentHome office costs were not allowed, £1,260 less in allowable expenses [page 3]. The calculation shows no other differences.The file stays on your computer

Done

  • Accountants and bookkeeping
  • Office and admin
  • Management
Ask the screenTap twice, Ask the screen

Have a tax letter explained

PDF · HMRC_statement.pdf

HM Revenue & Customs

Self Assessment statement

Payment on account: £1,240.00

Due by 31 January 2027

You sayWhat does HMRC want, and by when?

ExplanationYou need to make a payment on account of £1,240, due by 31 January 2027. If you expect a lower tax bill, you can apply to reduce it.In the clipboard · Ctrl+V

Done

  • Accountants and bookkeeping
  • Office and admin
  • Management
Ask the screenTap twice, Ask the screen

Pay an invoice without retyping

PDF · Invoice_Lindley.pdf

Lindley Joinery Ltd

Invoice INV-2026-0417

Total: £4,658.85

Sort code 40-12-76 · Account 31926819

For the paymentPayee: Lindley Joinery Ltd Sort code: 40-12-76 Account: 31926819 Amount: £4,658.85 Reference: INV-2026-0417In the clipboard · Ctrl+V

Done

  • Accountants and bookkeeping
  • Office and admin
  • Trades and construction
Ask the screenTap twice, Ask the screen

Copy a table from a PDF into Excel

PDF · Delivery_note.pdf

Item · Qty · Price

Screws 4x40 · 200 · £12.40

Wall plugs 6 mm · 150 · £9.80

Brackets, galvanised · 40 · £18.00

You sayCopy out the table.

For ExcelItem | Qty | Price Screws 4x40 | 200 | £12.40 Wall plugs 6 mm | 150 | £9.80 Brackets, galvanised | 40 | £18.00 → paste into Excel with Ctrl+V, the columns line upIn the clipboard · Ctrl+V

Done

  • Accountants and bookkeeping
  • Office and admin
  • Agencies and consultancies
Ask the screenTap twice, Ask the screen

Read a receipt for your records

PDF · Receipt_8812.pdf

Meyer Office Supplies

Invoice 8812, 12/09/2026

Net £83.33 · VAT £16.67

Total £100.00

Receipt readSupplier: Meyer Office Supplies Number: 8812 · 12/09/2026 Total: £100.00 (VAT £16.67) → new row in your receipts listIn the clipboard · Ctrl+V

Done

  • Accountants and bookkeeping
  • Office and admin
  • Trades and construction
Edit selected textSelect text, hold the key

Check the spelling before it goes out

Word · Site_report.docx
The screed work is finished, the measurements will follow tomorrow. Please check whether the invoice is correct.

You sayCheck the spelling.

Done

  • Office and admin
  • Law firms
  • Accountants and bookkeeping
Call noteTap twice, Note

File note after a client meeting

Case management software

Matter 2026/114 · Grant v Hoffman

File note

You sayMeeting with Mr Grant, he'll send the documents by Friday, our deadline for the response is the fourteenth of October.

Call with: Mr Grant ☐ Mr Grant: send documents (by Friday) ☐ Me: response (by 14 October)

Note saved1 task on your list

Done

  • Law firms
  • Accountants and bookkeeping
Edit selected textSelect text, hold the key

Make a client letter easy to understand

Word · Client_letter.docx
HMRC has decided to take a closer look at your 2024/25 tax return and may ask you questions about it.

You saySimpler, for a layperson.

Done

  • Law firms
  • Accountants and bookkeeping
Summarise audioDrag it in or tap twice, Audio

Transcribe a recorded meeting

SpeechToWork · Recordings
  • FileMeeting_Grant.wav · 38 min
  • 04:10A settlement might be an option for me.
  • 31:45I'll send you the documents by Friday.
Summary · 38 minKey points - Client wants to consider a settlement ☐ Mr Grant: send documents (by Friday) → Transcript with timestampsAlso saved as a text file

Done

  • Law firms
  • Accountants and bookkeeping
  • Management
Ask your memoryTap twice, Ask your memory

The last meeting with a client

SpeechToWork · Memory
  • 3 SepFile note Grant · client meeting
  • 10 SepLetter to the other side

You askWhat was my last meeting with Mr Grant about?

From your memoryOn 3 September: Mr Grant wants to consider a settlement. ☐ Mr Grant: send documents (by Friday) → Source: file note, 3 SepWith source · everything stays on your computer

Done

  • Law firms
  • Accountants and bookkeeping

All 65 use cases

Good to know

Frequently asked questions

Which AI is right for accountants?

One that keeps client data in the practice and saves time every day. SpeechToWork runs locally on your PC, types into any program and learns your specialist terms. It is not a research tool for tax databases. It is built for the everyday work of writing, rewording and reading documents.

Will AI replace accountants?

No. AI takes over routine work: wording client queries, structuring notes, copying figures from receipts. Professional judgement and responsibility stay with you. SpeechToWork writes drafts that you check and approve, so the advice your clients pay for still comes from you.

Can accountants use AI with client data?

Yes, if the data is protected. The key question is whether client information is disclosed to a third party. With SpeechToWork it is not, because everything is processed on your own computer. You still make the professional assessment for your firm, but local processing makes it far simpler.

Do staff need AI training?

A short briefing is good practice. In the EU, the AI Act has required businesses using AI to ensure sufficient AI literacy among their staff since February 2025. SpeechToWork works with a single key and needs very little training. We still recommend documenting a brief internal note on what it is used for.

Does SpeechToWork work with Xero, Sage or QuickBooks?

Yes, without an integration. SpeechToWork types wherever your cursor is, so it works in the text fields of Xero, Sage, QuickBooks and your other programs. There is no direct data transfer to your accounting software; you dictate or paste the text where you need it.

Read on

You might also find these useful.

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Law firms

Dictate letters, file notes and client correspondence without putting confidentiality at risk.

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Trades and construction

Dictate quotes, site reports and emails instead of typing in the evening.

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Coming soon

Coming soon. Then try it for 14 days.

SpeechToWork is about to launch. As soon as the first version is ready, you can download it here: one click, one file, no form.

Coming soon

For Windows 10/11 (64-bit). The download will be available here as soon as it is ready.

  • All features, no payment details
  • Ends automatically, nothing to cancel
  • Your dictations never leave your computer, not even in the trial

  1. Download

    One installer for Windows, straight from our server.

  2. Install

    A double click is all it takes. No administrator rights needed.

  3. Choose “Try for 14 days”

    On first start: enter your name and business email, no payment method.

On first start, SpeechToWork downloads the language models once (4 to 6 GB). Already have a licence key? Enter it on first start. What is transferred in the process is explained in our privacy policy.

Coming soon