Finished text, not a raw transcript
Greeting, paragraphs, numbers and punctuation are right. Self-corrections are applied.
100% local · GDPR-compliant without the cloud
AI for office work: emails, minutes and notes in half the time
Office work means writing all day: replies, queries, minutes, lists. With SpeechToWork you dictate emails instead of typing them, and the AI turns what you say into finished text in Outlook, Word or your business software. It runs on your PC, so customer data stays in the building.
- 3×faster to speak than to type, around 130 rather than 40 words per minute.
- ≈ 1 sfrom releasing the key to finished text, measured on our test computer.
- 100 %stays on your computer. Nothing is sent to the internet.
An example
What you say. What appears.
You sayHello Mrs Turner, um, I’ve received the documents, I’ll get back to you with the quote by Wednesday, no, by Thursday, best wishes
In your programHello Mrs Turner,
I have received the documents. I will get back to you with the quote by Thursday.
Best wishes
What AI takes over in the office
- Dictate emails: speak freely, ums, ahs and slips included. Out comes a ready-to-send email with greeting, paragraphs and sign-off.
- Have emails written for you: “Write an email to Mr Hughes asking him to send the contracts back by Friday” becomes a finished message.
- Rewrite: select text and say “friendlier”, “Make it shorter” or “in German”.
- Summarise: select a long email and ask “Which tasks does this give me?”.
- Copy off the screen: frame a table in a PDF, say “Copy the table”, paste it into Excel.
- Minutes: record meetings, and decisions and tasks are ready afterwards.
Can AI replace a secretary?
No, and that is not the aim. SpeechToWork does not answer calls or manage diaries. It takes the typing and wording off you and your admin team. The time you save goes to clients, customers and everything that needs a personal touch.
Let AI write your emails without giving data away
Most AI tools send your text to a server. For customer names, prices or HR data that is a risk. SpeechToWork processes everything on your Windows PC: recognition, wording and rewriting. There is no account, no upload and no charge per use.
Your advantage
Why SpeechToWork fits this job.
In every program
Outlook, Word, your browser, ERP or business software. No plug-in, no integration.
Customer data stays in-house
Everything runs locally. No upload, no processing agreement for your dictations.
Privacy
Local means local. No compromises.
Speech recognition and the language model are installed on your PC and run there. What you dictate ends up in your program and nowhere else. How the data flow works.
No upload
Audio and text stay on your computer. There is no server listening in and no AI provider in the background.
GDPR made simple
No third party processes your dictations. So there is no data processing agreement to sign and no international transfer to assess.
Works without internet
Once installed, SpeechToWork works offline. Only the licence check needs a connection.
Use cases
12 examples for office and admin teams.
How SpeechToWork takes work off your hands day to day. Every example works today, locally on your computer.
DictateHold the record key
Reply to an email while you're still reading it
Outlook · New message
Toshaw@client.co.uk
SubjectRE: Your documents
You sayHi Mrs Shaw, er, the documents have arrived, I'll get back to you by Wednesday, no, by Thursday.
Hi Mrs Shaw,
The documents have arrived. I'll get back to you by Thursday.
Done
- Office and admin
- Sales and customer service
- Management
Write a messageHold the record key
One sentence becomes a finished email
Outlook · New message
Top.hughes@hughes-build.co.uk
SubjectContracts
You sayWrite to Mr Hughes that he should sign the contracts and send them back by Friday.
Dear Mr Hughes,
Please sign the contracts and return them to us by Friday.
Kind regards
Done
- Office and admin
- Sales and customer service
- Agencies and consultancies
Write a messageHold the record key
A quick chat message in Teams or Slack
Teams · Chat
JJosh Webb
When are we meeting today?
You sayTell Josh the meeting has moved to 3 pm.
Hi Josh, the meeting has moved to 3 pm.
Done
- Office and admin
- Agencies and consultancies
- Management
Summarise and askSelect text, hold the key
A long email in three sentences
Outlook · Inbox
FromMartin Shaw
SubjectWebsite project: status
Hi all, following our meeting yesterday I'd like to note the main points. Mrs Berry will deliver the copy by 31 October. The site is due to go live on 15 November. We still need to decide whether we need an online shop …
You saySummarise this.
Summary- Copy by 31 October
- Go-live on 15 November
- Open: online shop, yes or noIn the clipboard · Ctrl+V
Done
- Office and admin
- Management
- Law firms
Ask a documentDrag it in or tap twice, Document
Summarise a supplier's quote
SpeechToWork · Document
PDFQuote_Northern_Refrigeration.pdf8 pages
- AmountsCold room £12,400 plus VAT, installation £1,850 [page 2]
- DeadlinesValid until 31 October 2026, delivery 6 weeks after order [page 3]
- Watch out forRemoval of the old unit not included [page 4]
You askIs maintenance included in the price?
Answer from the documentThe quote doesn't mention it. It only lists delivery, installation and commissioning [page 2].The file stays on your computer
Done
- Office and admin
- Trades and construction
- Management
Summarise and askSelect text, hold the key
Pull the tasks out of an email
Outlook · Inbox
FromSarah Collins
SubjectRequest for a quote
Could you send us a quote by Friday? Please copy in Mrs Berry and attach two references.
You sayWhat do I need to do?
Your tasks☐ Send the quote by Friday
☐ Copy in Mrs Berry
☐ Attach two referencesIn the clipboard · Ctrl+V
Done
- Office and admin
- Management
- Agencies and consultancies
Edit selected textSelect text, hold the key
Check the spelling before it goes out
Word · Site_report.docx
The screed work is finished, the measurements will follow tomorrow. Please check whether the invoice is correct.
You sayCheck the spelling.
Done
- Office and admin
- Law firms
- Accountants and bookkeeping
Summarise and askSelect text, hold the key
Too harsh? Ask before you send
Outlook · Inbox
Toaccounts@client.co.uk
SubjectOutstanding invoice 2026-117
As I have already said three times: the invoice has been overdue for two weeks.
You sayDoes this sound too harsh?
AssessmentA little sharp: “As I have already said three times” sounds accusatory.
Suggestion: The invoice has been due for two weeks. Could you please settle it by Friday?In the clipboard · Ctrl+V
Done
- Office and admin
- Sales and customer service
- Management
DictateHold the record key
Fill in a form or web page
Browser · Contact form
hartley-accountants.co.uk/contact
Your message
You sayI'd like to book a consultation next week, ideally on Tuesday morning.
I'd like to book a consultation next week, ideally on Tuesday morning.
Done
- Office and admin
SnippetsSay the trigger phrase
Recurring texts on demand
Outlook · New message
Tom.palmer@palmer-ltd.co.uk
SubjectOur quote of 12 September
You sayQuote follow-up, Mr Palmer, twelfth of September.
Dear Mr Palmer,
I'm just following up on our quote of 12 September to see whether you have any questions.
Done
- Office and admin
- Sales and customer service
- Trades and construction
SnippetsSay the trigger phrase
Insert your email signature by voice
Outlook · New message
Toinfo@supplier.co.uk
SubjectDelivery received
You sayMany thanks, and insert my signature.
Many thanks!
Kind regards
Anna Webb
Webb Heating Ltd · Tel. 0161 496 0123
Done
- Office and admin
- Sales and customer service
Activity reportActivity log tab
A weekly report from what you dictated
SpeechToWork · Activity log
- MonEmails to Mr Walker, website quote
- WedCall with Mrs Kelly
- FriMinutes of team meeting
Weekly reportWalker: website quote (Mon)
Kelly: scheduling (Wed)
Open: feedback on the online shopIn the clipboard · Ctrl+V
Done
- Office and admin
- Agencies and consultancies
- Management
Good to know
Frequently asked questions
How can AI help with office work?
Mainly with writing. Emails, replies, minutes and notes are created by voice, and the AI turns them into finished text. It also helps you make sense of what arrives: summarising long emails, pulling out tasks and copying tables off the screen, all in the programs you already use every day.
What office tasks can AI take over?
Routine writing: replies to enquiries, follow-ups, chasers, minutes, call notes and copying figures from receipts or tables. SpeechToWork drafts all of this from what you say or select. Decisions, phone calls and conversations that need judgement stay with you and your team, so nothing goes out without a person checking it.
Which AI is best for office work?
One that works without training and inside the programs you already use. SpeechToWork needs a single key and types wherever your cursor is, in Outlook, Word or your browser. Because it runs locally on your PC, you can use it with customer data as well, without sending anything to a cloud provider.
Can AI replace a secretary?
No. SpeechToWork does not answer calls or book appointments. It speeds up the writing, both for your secretary or admin team and for everyone who types their own emails today. Think of it as a faster keyboard with a good editor built in, while the personal side of the job stays human.
Can I dictate emails and let AI write them without sharing data?
Yes, with local AI. SpeechToWork writes your emails on your own computer. The text only goes where you paste it, nowhere else. There is no account, no upload and no AI provider in the background, so customer names, prices and personal details stay on your PC.
Read on
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Coming soon
Coming soon. Then try it for 14 days.
SpeechToWork is about to launch. As soon as the first version is ready, you can download it here: one click, one file, no form.
Coming soonFor Windows 10/11 (64-bit). The download will be available here as soon as it is ready.
- All features, no payment details
- Ends automatically, nothing to cancel
- Your dictations never leave your computer, not even in the trial
Download
One installer for Windows, straight from our server.
Install
A double click is all it takes. No administrator rights needed.
Choose “Try for 14 days”
On first start: enter your name and business email, no payment method.
On first start, SpeechToWork downloads the language models once (4 to 6 GB). Already have a licence key? Enter it on first start. What is transferred in the process is explained in our privacy policy.